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Publication 334

Travel and Meals (p37)

This section briefly explains the kinds of travel and meal expenses you can deduct on Schedule C or C-EZ.

Travel expenses.(p37)

These are the ordinary and necessary expenses of traveling away from home for your business. You are traveling away from home if both the following conditions are met.
  1. Your duties require you to be away from the general area of your tax home (defined later) substantially longer than an ordinary day's work.
  2. You need to get sleep or rest to meet the demands of your work while away from home.
Generally, your tax home is your regular place of business, regardless of where you maintain your family home. It includes the entire city or general area in which your business is located. See Pub. 463 for more information.
The following is a brief discussion of the expenses you can deduct.
You can deduct the cost of travel by airplane, train, bus, or car between your home and your business destination.
Taxi, commuter bus, and limousine.(p38)
You can deduct fares for these and other types of transportation between the airport or station and your hotel, or between the hotel and your work location away from home.
Baggage and shipping.(p38)
You can deduct the cost of sending baggage and sample or display material between your regular and temporary work locations.
Car or truck.(p38)
You can deduct the costs of operating and maintaining your vehicle when traveling away from home on business. You can deduct actual expenses or the standard mileage rate (discussed earlier under Car and Truck Expenses), as well as business-related tolls and parking. If you rent a car while away from home on business, you can deduct only the business-use portion of the expenses.
Meals and lodging.(p38)
You can deduct the cost of meals and lodging if your business trip is overnight or long enough that you need to stop for sleep or rest to properly perform your duties. You can use actual expenses or standard meal allowance to calculate your deduction. In most cases, you can deduct only 50% of your meal expenses. See Pub. 463 for additional information.
You can deduct the costs of dry cleaning and laundry while on your business trip.
You can deduct the cost of business calls while on your business trip, including business communication by fax machine or other communication devices.
You can deduct the tips you pay for any expense in this list.
More information.(p38)
For more information about travel expenses, see Pub. 463.

Reimbursing your employees for expenses.(p38)

You generally can deduct the amount you reimburse your employees for travel and meal expenses. The reimbursement you deduct and the manner in which you deduct it depend in part on whether you reimburse the expenses under an accountable plan or a nonaccountable plan. For details, see chapter 11 in Pub. 535. That chapter explains accountable and nonaccountable plans and tells you whether to report the reimbursement on your employee's Form W-2, Wage and Tax Statement.